RECORDS MANAGEMENT

Iron Mountain offers a range of records management services:

Records Management

Ensuring your records are expertly managed and safely stored

Iron Mountain Government Services (IMGS) records management services enable you to reduce costs and risks by ensuring that your physical records are expertly managed and safely stored at our secure facilities. Your existing storage space can be repurposed for revenue-generating activities, and the resulting efficiencies in service delivery make your staff more productive.

IMGS can also design, build, and operate custom campuses for information protection and storage for government organizations. These custom campuses meet the highest standards information protection and storage.

To discuss your unique service requirements, send an email to government@ironmountain.com.

Document Management Solutions

Benefit from an integrated approach to document management

For every government agency, fast, reliable access to information is critical to successful support of federal statutes such as the Freedom of Information Act (FOIA). Yet for many government entities, document management is highly fragmented, inefficient, and costly – involving a mix of paper-based and electronic records, active and rarely accessed documents, onsite and offsite storage, and multiple vendors addressing the needs of multiple geographic locations.

Regain control

IMGS helps you create a comprehensive, fully integrated document management program that gives you complete visibility and timely access to government records – whatever form they are in and wherever they reside. In turn, enhanced access and control can reduce costs, improve service to citizens, and support compliance requirements.

Electronic Records Management

Address the challenges and reap the rewards of eRecords

Compared with physical records, electronic records offer increased convenience and a broader range of handling capabilities – as well as significant management challenges. However, the pervasiveness of email systems, the broadly distributed nature of databases, and the mix of technologies and content owners make it difficult to apply consistent policies to electronic records and to locate and retrieve individual records when needed.

IMGS can help you address the most serious issues relating to the management of electronic records:

• Compliance with information privacy, security, and other regulations
• Storing, managing and accessing multiple electronic records formats
• Cost containment to counter the expense of technology investments and better serve citizens and other stakeholders

To discuss your unique service requirements, send an email to government@ironmountain.com.

Secure Shredding

Ensure the secure and timely destruction of sensitive information

Driven by ever-growing compliance requirements – and the public’s demand for increased protection of personal information – government organizations now recognize that timely destruction of sensitive materials is an essential component of a compliant records management program that reduces cost and risk. Retaining information beyond its required retention period not only incurs unnecessary storage costs; it also becomes a potential source of risk – vulnerable to theft, misuse, inadvertent public disclosure, legal discovery, and regulatory sanctions.

Work with the experts in document disposal

Iron Mountain Government Services is well equipped to help government entities comply with mandatory shredding laws, such as FACTA (Fair & Accurate Credit Transaction Act), and with other international, federal, state, and local government information disposal regulations. Our expert team can help you establish a secure, consistent, and comprehensive document disposal solution that supports compliance, mitigates risk, and reassures citizens and partners that you will safeguard information they have entrusted to you.

To discuss your unique service requirements, send an email to government@ironmountain.com.

Records Management Consulting

More organizations partner with Iron Mountain Consulting for Compliant Records Management than any other. Here's why:

Partnership orientation. We view our consulting engagements as the opportunity to establish a long-term partnership - a partnership that will improve your information retention and protection efficiency year-over-year.

Accumulated expertise. Iron Mountain Consulting has been providing records management consulting services since 1996. Our consultants are experts in all aspects of records management - records retention, document management, electronic discovery, and data privacy. They draw upon an unmatched pool of resources and expertise from across Iron Mountain.

Proven methodology and tools. Iron Mountain Consulting methodology and systems have been proven in the real world. We have invested in state of the art systems to support our client engagements. These tools underlie every phase of the process, which means you see results faster - with less effort on your end.

Unique implementation focus. Implementation is our specialty. We have more implementation experience - with both paper and electronic records - than any one. We develop credible and practical programs with this end in mind - making your program fully operational.

Unparalled industry expertise. Our industry knowledge and experience for “operationalizing” Compliant Records Management for particular industries is unparalled. Iron Mountain Consulting teams have helped Fortune 500 companies in banking, financial services, insurance, energy, manufacturing, retail, life sciences and many other industries. By working with us you can leverage our “advanced starting point”.

To discuss your unique service requirements, send an email to government@ironmountain.com.