COMPLIANT RECORDS PROGRAM DEVELOPMENT

Companies looking for program development assistance often turn to us when they see one or more of the following warning signals within their organization:

• The program is not consistently applied across all divisions
• They aren’t confident their program would stand up in court
• The program is not up-to-date with latest laws and regulations

Iron Mountain Consulting can work with you to develop a Comprehensive Records Management Program that is:

• Consistent across all of your businesses to reduce compliance risks
• Legally credible so that it will stand up in court
• Up-to-date with the latest laws and regulations to mitigate litigation exposure

Because of our consultants’ extensive real-world experience they can help you develop a comprehensive program faster. Plus, Iron Mountain has the full implementation infrastructure already in place to archive your records - physical and electronic - throughout their life cycle to disposal.

Major Elements of Compliant Records Management Program Development:

Policy and procedure development

Iron Mountain Consulting design the policies, processes and procedures that can help protect your company against litigation. When your program is called into question, you have the peace of mind knowing your policies and procedures will stand up in court.

Organizational guidance

Iron Mountain Consulting can show you how to create a Records Management organization to fully support your Compliant Records Management efforts. We will provide guidance on how a Records Management organization fits within your overall corporate structure and how to create the right structure at multiple levels: governance, implementation and maintenance.

Retention schedule development

Iron Mountain consultants have access to an extensive, proprietary database of legal guidelines, regulations, court decisions, and industry-specific knowledge. We work closely with you to design and implement a records retention schedule based on the latest legal research and industry best practices.

Training, communication and development plan

Proper training is a critical component of any change management effort. To be successful, your Compliant Records Management program requires best-in-class training and regular follow-up communications. With all of our lessons learned, we can help you design a training and communication plan that will achieve your program roll-out goals.

We can provide you with all of these services, or just the particular services that meet your needs.