BACKFILE AND DAY-FORWARD DOCUMENT IMAGING

Different paths, same destination

With backfile and day-forward conversions, methods may differ, but the goals are the same: provide fast, convenient access and easy searchability for key documents while ensuring security, compliance and cost-effectiveness. Iron Mountain can help you quickly deploy a managed imaging solution that enables you to:

• Streamline current storage needs and future storage growth
• Manage conversion costs through selective scanning
• Efficiently purge unneeded records to further reduce storage requirements
• Managed service can be delivered onsite or offsite
• Iron Mountain provides conversion staff or conversion process management
• Records can be stored in an Iron Mountain-hosted image archive or your organization‘s electronic document management (EDM) system

Backfile conversion

Iron Mountain can help you establish a fast, efficient process for the bulk conversion of existing records to electronic form, increasing accessibility and reducing - or even eliminating - onsite storage requirements.

Active records - or portions of records - that are frequently requested are scanned. Records with low retrieval activity are retained in paper form and scanned on demand.

Iron Mountain’s proprietary, web-based software allows you to quickly identify inactive or unneeded records so they can be purged per your retention schedule, without the need to physically examine the contents of every box of records.

Day-forward conversion

Iron Mountain can meet your requirements for converting newly created documents to electronic form – both to streamline your workflow and to minimize future storage requirements and costs. Our experts help you establish a convenient, cost-effective conversion process that integrates smoothly with your existing business processes and supports your records retention schedule.

If a backfile conversion project is planned or under way, we ensure your day-forward and backfile processes align to provide consistency across all documents.