ACTIVE FILE MANAGEMENT

Overcome the challenges of distributed file management

In the United States alone, thousands of companies already use the wide range of information services offered by Iron Mountain to manage specific aspects of their record management operations. Iron Mountain’s Active File Solutions program combines these services into a fully outsourced active records management program that allows you to significantly reduce costs associated with complex records management and operations.

Iron Mountain works with you to design a customized solution that is focused on your record management goals and objectives during an Information Management Assessment. This comprehensive assessment is conducted prior to implementation by a team of records management experts. You will be provided with a roadmap for managing your current records management operations in preparation for your transition to electronic records—with minimal capital investment.

With Iron Mountain Active File Solutions you can:

• Gain convenient, reliable access to active files on a 24x7 basis
• Ensure broader, yet more controlled access
• Reclaim valuable space in your facilities
• Reduce document management costs
• Ensure consistency and compliance in your program
• Enhance continuity between onsite and offsite file management
• Ensure an unbroken chain of custody

Expertise in paper and electronic document management

Iron Mountain can provide integrated off-site management of all your active files, including your original paper-based documents, archived images, and on-demand images for documents with low retrieval activity. Iron Mountain can often scan and distribute a document on-demand faster than a paper document can be retrieved from an on-site file room.

ActivFile™ Solutions provides a single solution for active and inactive records ensuring cost-savings, consistency and compliance from a single provider. This one-stop, customizes solution can include local offsite storage, active records management, document conversion and secure destruction of business records including sensitive data.

Utilizing Iron Mountain’s records management expertise, capitalizing on our real estate benefits, and leveraging industry leading technologies, ActivFile Solutions provide the ability to lower costs and response times with no capital costs, and a highly scaleable, pricing model that is simple set-up & easy administer, allowing for enhanced adherence to records management programs.

Off-site but never out of sight

While file management is handled offsite by Iron Mountain, you never lose sight of your files. Convenient, web-based access to your records management environment is available 24x365 via the Iron Mountain Connect™ portal.

For more information about ActivFile Solutions and to see if you qualify for a free information assesment, call us at:
800-899-IRON (800-899-4766) or, request that we contact you.